Privacy Policy

Application of Policy

This Policy is based on the Singapore Personal Data Protection Act 2012 (“PDPA”) and all the associated regulations and guidelines as may from time to time be issued by the Personal Data Protection Commission (“PDPC”).

Collection of Personal Data

• For the purpose of carrying out QSIT’s business and provision of services to you, you may be requested to provide personal data such as, but not limited to, your name, contact details, mailing address, email address, date of birth and any other information relating to you which you have provided in any forms you may have submitted to us, or in other forms of interaction with you. For proper administration, governance of the employability, and employment that individuals engaged with us, QSIT is may require to collect the NRIC numbers of individuals to accurately establish or verify the identity of individuals and for some of the government compliances with MOM, CPF, etc.,
• We will notify you of the purpose of collecting, using and/or disclosing your personal data. We will obtain confirmation from you on your explicit consent for us to collect, use and/or disclose the personal data you provide us. We will not collect more personal data than is necessary for the stated purpose. We will seek fresh consent from you if the original purpose for the collection, use or disclosure of your personal data has changed.

Use of Cookies

• A cookie is a small file which may be saved on your mobile or other internet-compatible devices, for example smartphones and tablets when you use QSIT’s Digital Services. Our use of cookies is to make your experience better by improving user interaction and will help recognize you when you use QSIT’s Digital Services.
• We will also use cookies to analyze data on webpage traffic in order to improve QSIT’s Digital Services by tailoring it to customers’ needs. We will use this information only for statistical analysis purposes, after which, the data is removed from our system after the purpose for which the personal data was collected is no longer being served by retention of the personal data; and retention is no longer necessary for legal or business purposes.
• Cookies do not give us access to your mobile or computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the features on our website.

Use of Personal Data Collected

The uses of personal data include provision of employment and employability assistance, as well as fulfilling administrative, legal, audit and reporting requirements, data and statistical analysis and formulating and reviewing of relevant employment policies. If we wish to use, disclose or process your Personal Data for any other purpose, we will seek your fresh consent beforehand.

Disclosure of Personal Data

All personal data held by QSIT for the provision of employment and employability assistance, as well as fulfilling administrative, legal, audit and reporting requirements, data and statistical analysis and formulating and reviewing of relevant employment policies, will be kept confidential but QSIT may provide such information to authorized compliance authorities and government agencies) and third parties if it is necessary to satisfy the aforementioned purposes or a directly related purpose. Under most circumstances, QSIT does not transfer your personal data overseas. However, if there is any need to transfer personal data outside of Singapore, it will be processed only in accordance with the transfer limitation obligation of the PDPA and any other applicable law.

Withdrawal of Consent

If you wish to withdraw your consent at any time, you should give us reasonable advance notice. Please email us at techsupport@quantumsysit.com . The withdrawal of your consent may result in us not being able to provide employment and employability related services to you such as informing you of future events or the launch of new services.

Access and Correction of Personal Data

If you wish to access or change any personal data that you have provided to us, please email us at techsupport@quantumsysit.com . You may write in to us to find out how we have been using or disclosing your personal data over the past one year. Before we accede to your request, we may need to verify your identity by checking your NRIC or other legal identification document. We will respond to your request as soon as possible, or within 30 days from the date we receive your request. If we are unable to do so within the 30 days, we will let you know and give you an estimate of how much longer we require. We may also charge you a reasonable fee for the cost involved in processing your access request. If you find that the personal data, we hold about you is inaccurate, incomplete or not up-to-date you may ask us to correct the data. Where we are satisfied on reasonable grounds that a correction should be made, we will correct the data as soon as possible, or within 30 days from the date we receive your request.

Accuracy of Personal Data

QSIT takes reasonable measures to keep your Personal Data accurate and complete, taking into account its use. From time to time, we may do a data verification exercise for you to update us on any changes to the personal data we hold about you. If you are in an ongoing relationship with us, it is important that you update us of any changes to your personal data (such as a change in your mailing address).

Protection of Personal Data

QSIT takes reasonable measures to protect your Personal Data against theft, loss, as well as unauthorized access, copy, use, modification and disclosure. We have implemented appropriate information security and technical measures (such as data encryption, firewalls and secure network protocols) to protect the personal data we hold about you. We have also put in place reasonable and appropriate organizational measures to maintain the confidentiality and integrity of your personal data, and will only share your personal data with authorized persons on a ‘need to know’ basis.

Retention of Personal Data

QSIT will retain your personal data only for as long as the purpose(s) for which it is collected and/or a business need exists. We have a data/document retention policy that keeps track of the retention schedules of the personal data you have provided us, in paper or electronic forms. We will not retain any of your personal data when it is no longer needed for any business or legal purposes. We will dispose of or destroy such documents containing your personal data in a proper and secure manner when the retention limit is reached. Minimum of 180 days active data.